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Choosing a donor database

Choosing a donor database

At the root of most fundraising campaigns is the donor database. Ranging from simple spreadsheets with donor phone numbers and addresses to powerful, proprietary software with contact and giving history, estimated income and more, these databases help nonprofit organizations and charities reach out to those most connected to the organization.

But with all the options for databases on the market today, how do you choose which one is right for your organization? We have a few pointers to get you started on the right foot…

Convene the right team
Start by gathering a group of people to serve on the database selection team. This team should consist of employees and board members who are subject matter experts in the areas that the database is going to address—marketing professionals, development and finance professionals, grant writers, gift and data entry personnel and IT and website staff.

Complete a needs assessment
With the team together, move toward discussions of needs and requirements in order to determine a list of priorities. A white board and markers or notepads and pens come in handy for this part! Think about: What are your requirements? What’s working well now? What can you not give up? And what’s wrong now? What are goals in doing this project? What are you trying to fix? Maybe it’s not something that’s broken now, but it’s something that, as you consider the growth of the organization, you think will become a problem in the future. For example, you’ve never done major-gifts fundraising, but you’re going to start within the next year or two and your current software won’t support that activity.

Here are the questions to ask yourself and your team:

  • Is software really the problem? It can be all too easy to blame the technology. But sometimes we do so without considering the bigger picture. For example, a great database could be in place but isn’t integrated with the website properly so you can’t process online gifts. Or, the people who were originally trained to use the software have left the organization and those remaining don’t know how to use the software most effectively. Or perhaps the database may have modules that can do what you need but you haven’t purchased them.

    If software really isn’t the problem, new software isn’t going to make your life any easier. So first you need to decide whether this is a truly a software problem, or a people or process or policy/procedure/communication problem.

  • What do you really need? You need to distinguish wants from needs. A true need is a single requirement that will disqualify any system that lacks it, regardless of price or other attractive features. Do you need or want the ability to process online gifts? Do you need or want the online form to look like the design of your website? Do you need or want e-newsletter/e-mail marketing integration? Do you need or want detailed prospecting information?

    Those features that are not mandatory need to be prioritized.  When you look at systems, you should first eliminate those that don’t meet your mandatory requirements. Then you can and focus on those that meet most of your top priorities.

  • What can you afford and support? There may be a database out there that can meet every one of your requirements, but will it cost vastly more than you can spend? Will it require new staff to support it – positions you can’t afford? Or will it require a higher level of technical skills than your staff possess? Can you afford and sustain a subscription-based model or one that will require the purchase of updates in the future? Think about it.

Identify a pool of potential vendors
Now that you know what you’re looking for and have a ballpark budget in mind, you need to identify a list of potential vendors. If you are part of a network of organizations that do similar types of work, that’s usually a great place to start.

You can also check out sites like TechSoup and Charity Channel for interactive feedback. Talk about your specific requirements so that you hear from comparable organizations.

Ultimately, look for a software vendor that can meet your needs list in your budget and one that has documented experience working with organizations that are similar to yours.

Test vendors against your needs
Issue a request for proposal (RFP) and scheduling demonstrations is the next step after developing a short list of potential vendors. This is the test drive phase—see if you can truly afford what you need and some of what you want and experience whether or not you like the interface before committing.

  • Usability testing. After the demos, ask for access to a demo copy of the system. This could be a disk the vendor sends you, or they could make the system available to you online.

    Then, gather your team to make a list of things that should be tested and test them. Things from the internal side—like creating new records, running reports and integration—as well as things from the external side—like completing a donation form and signing up for e-mail updates. Have team members record and report out their experiences. How easy are these tasks to complete?

After these steps, it’s crunch time. Work with your team to come to a consensus about which software solution best fits the bill. Be open to discussion, weigh pros and cons and then move forward with purchasing. Be sure to thank your database selection team for all their hard work—handwritten notes and gifts like delicious treat box or courier business totes are always appreciated!


December    
Monthly    

World Aids Month
Colorectal Cancer Education and Awareness Month
Root Vegetables and Exotic Fruits Month

Safe Toys and Gifts Month
Take a New Year’s Resolution to Stop Smoking (TANYRSS)

Universal Human Rights Month
Worldwide Food Service Safety Month

Weekly    

1st Week: Cookie Cutter Week
1st Week: Tolerance Week
1st Week: Recipe Greetings for the Holidays Week

2nd Week: Human Rights Week
3rd Week: Holcyn Days
3rd Week: Posadas


3rd Week: Saturnalia
3rd Week: Gluten-free Baking Week
4th Week: Kwanzaa

Daily    

1: World AIDS Day
2: United Nations International Day for the Abolition of Slavery
3: United Nations International Day of Disabled Persons
5: International Volunteer Day
6: National Day of Remembrance and Action on Violence Against Women
7: International Civil Aviation Day
9: International
Anti-corruption Day

10: Human Rights Day
10: International Shareware Day
10: Nobel Prize Day
11: International Mountain Day
11: Worldwide Candle Lighting Day
11: World Choral Day
18:
International Migrants Day
20: International Human Solidarity Day

21: World Peace Day/Winter Solstice
24: Christmas Eve
25:Christmas
26: Boxing Day
31 News Year’s Eve
31: Universal Hour of Peace Day
31: World Peace Meditation Day

Promotional Products Work – a Free Customer Crowd-Sourced E-Book

Promotional products work.

That’s the theme for our new 143-page e-book that profiles dozens of creative ways our customers are using logo-emblazoned giveaways, promotional items, corporate apparel and personalized gifts to:

• build brand awareness
• raise funds for a cause
• reward a job well done
• spread the word
• create buzz
• strengthen team unity
• stand out at a tradeshow

The e-book is made up entirely of ideas shared by our customers as part of their post-order satisfaction surveys. That’s one of the great things about the book – the feedback and ideas are coming directly from people who have actually used the products their talking about to achieve their goals. Business, government, education and nonprofit organizations shared a wide range of ideas.

I’m sure you’ll find an idea or two to help your organization.  Let me know what you think….we’re already working on our second edition and would love to incorporate your suggestions.

best,

-klt

PromotionalProductsWork.pdf

Planning culturally responsive holidays

It’s that time of year again. You know, the time when teachers (and sometimes politicians) debate the most appropriate ways to celebrate the holidays in the classroom. With the great diversity in public schools, it’s easy to see why the debate continues year after year.

According to the most recent stats from the National Center for Education Statistics (NCES), a cross section of 100 students from the average United States public classroom looks something like this: 58 non-Hispanic White, 20 Hispanic, 16 non-Hispanic Black, four Asian/Pacific Islander and one American Indian/Alaska Native. And, of those students, 21 speak a language other than English at home. Chances are some of your students are not celebrating Christmas at all, but in its place Hanukkah, Kwanzaa, the Lunar New Year or a host of other holidays.

Thankfully, in recent years educational initiatives surrounding culturally responsive classroom practices have been popping up across the United States, providing educators with resources for celebrating not only traditional American holidays, but holidays around the globe. We’ve pulled together a few ideas for celebrating “the holidays” in your classroom. For complete guidelines and one-to-one instruction, find the program for culturally responsive instruction in your state.

Plan as a team
You do not need to take on the holidays alone. Plan a school-wide staff meeting dedicated to all things holidays. If you already have a culturally responsive education initiative or program at your school, be sure to invite your in-school expert. If not, locate the center for culturally responsive education in your area and ask for a representative to attend the meeting and provide guidance.

Welcome educators by handing out monthly planners that can be used during the meeting to mark holidays that will be celebrated school-wide and to take notes. Some topics to consider during the meeting include:

  • Past holiday practices—What has worked well and what has not?
  • How does cultural composition of the staff influence/effect celebrations?
  • What themes can be identified that are common to all cultures?
  • What needs to be done to ensure celebrations are educational rather than devotional?
  • What are the guidelines, recommendations or best practices that have already been identified for your state?

Keep the conversation open after the meeting by placing a whiteboard tabletop display in a common area that acts as an open forum for staff to leave questions and write responses.

Decide what’s right for your classroom
After the team meeting, it’s time to decide what’s right for your classroom. Here are a couple of things to keep in mind:

  • Talk to your students before planning a celebration inclusive of their cultures. Find out if the students are comfortable sharing their cultures with the classroom or if it will make them feel singled out.
  • If students are okay with sharing, ask parents or grandparents to be part of the celebration. Not only will this make the experience more authentic, but it reflects the true sense of tradition and will help the students feel supported.
  • Find out what cultural centers and established cultural communities exist in your area. Remember, they can be a great resource to learn about important culture-specific holidays or to schedule a speaker or demonstration for your classroom.
  • Find out what holidays are important to your students. As a take-home assignment, handout inexpensive wall calendars and ask students and parents to work together to write in all the holidays that are important in their family. Then, hang the calendars around the room and dedicate time each week to talk about the upcoming holidays that will be celebrated by students in your classroom.

If you do book speakers for your classroom, let them know their message was well received with a nice token of thanks. Have students use what they learned to design a custom Color-Me Shopping Tote or to create thank-you bookmarks to stash away inside the Gift of Inspiration series book “Thank You,” custom-imprinted with your school’s logo.

Remember, a cultural approach to the holidays is not just for students from diverse backgrounds. Having a well-rounded cultural education helps all students gain new knowledge and grow an appreciation for cultures other than their own.

"Fast Facts." National Center for Education Statistics (NCES) Home Page, a Part of the U.S. Department of Education. Web. 30 Oct. 2011.

"The Condition of Education – Participation in Education – Elementary/Secondary Education – Children Who Spoke a Language Other Than English at Home – Indicator 6 (2011)." National Center for Education Statistics (NCES) Home Page, a Part of the U.S. Department of Education. Web. 29 Oct. 2011.

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December

   
Monthly    

World Aids Month
Bingo’s Birthday Month
Colorectal Cancer Education and Awareness Month
National drunk & Drugged Driving (3D) Prevention Month
National Write a Business Plan Month
National Tie Month

Operation Santa Paws
Quince and Watermelon Month
Rising Star Month
Root Vegetables and Exotic Fruits Month
Safe Toy and Gift Month
Spiritual Literacy Month
Take a New Year’s
Resolution to Stop Smoking
Tomato and Winter Squash Month
Universal Human Rights Month
Worldwide Food Service Safety Month
Weekly    

Cookie Cutter Week: 1-7
Tolerance Week: 1-7
Recipe Greeting for the Holidays Week: 1-8
Clerc-Gallaudet Week: 4-10
National Handwashing Awareness Week: 6-12

Human Rights Week: 10-17
Halcyon Days: 15-29
Posadas: 16-24
Saturnalia: 17-23
Christmas Bird Count Week: 18-1/5
Gluten-Free Baking Week: 19-25
Chanukah (Hanukkkah): 20-28
It’s About Time Week: 25-31
Kwanzaa: 26-1/1
Daily    

1: Bifocals at the Monitor Liberation Day
1: Civil Air Patrol Day
1: Day With(out) Art Day
1: Rosa Parks Day
1: Special Kids Day
1: World Aids Day
2: International Day for the Abolition of Slavery Day
2: National Mutt Day
2: Special Education Day
3: Earmuff Day or Chester Greenwood Day
3: International Day of Disabled Persons
3: Skywarn Recognition Day
4: National Cookie Day
4: National Dice Day
5: AFL-CIO Day
5: Ashura
5: Bathtub Party Day
5: International Ninja Day
5: Internati­onal Volunteer Day for Economic & Social Development
6: Miners’ Day
6: National Pawnbrokers Day
6: St. Nicholas Day
7: National Pearl Harbor Remembrance Day
7: International Civil Aviation Day
7: National Cotton Candy Day
9: International Anti-corruption Day
9: National Salesperson Day
9: Weary Willie Day
10: Day of the Horse
10: Dewey Decimal System Day

10: Human Rights Day
10: International Shareware Day
10: Nobel Prize Day
11: International Mountain Day
11: UNICEF Birthday
11: Worldwide Candle Lighting Day
11: World Choral Day
12: Poinsettia Day
14: Monkey Day
15: Bill of Rights Day
15: Cat Herders Day
16: Barbie and Barney Backlash Day
16: National Chocolate-covered Anything Day
16: Underdog Day
16: Zionism Day
17: Asarah B’Tevet
17: Wright Brothers Day
18: International Migrants Day
19: Day for South-South Cooperation
20: Hanukkah
20: International Human Solidarity Day
20: Mudd Day
21: Crossword Puzzle Day
21: Forefathers Day
21: Humbug Day
21: National Homeless Persons’ Remembrance Day
21: Phileas Fogg Win A Wager Day
21: World Peace Day/Winter Solstice
21: Yalda
21: Ann & Samantha Day
22: National Haiku Poetry Day
22: National Re-gifting Day
22: Yule
23: Festivus
24: Christmas Eve
25: A’Phabet Day or No ‘L’ Day
25: Christmas
26: Boxing Day
26: National Candy Cane Day
26: National Thank-you Note Day
26: National Whiner’s Day
28: Holy Innocents Day
28: National Chocolate Day
28: Pledge of Allegiance Day
29: Tick Tock Day
30: Bacon Day
30: Falling Needles Family Fest Day
31: Leap Second Time Adjustment Day
31: Make Up Your Mind Day
31: New Years Eve
31: No Interruptions Day
31: Universal Hour of Peace Day
31: World Peace Meditation Day

4imprint Gives Back: Promotional Products Retailer Donates to 80 Nonprofits (and counting!) in 2011

FOR IMMEDIATE RELEASE
October 26, 2011
For more information contact:
Greg Ebel, 4imprint
920-236-7272, ext. 8396

4imprint Gives Back: Promotional Products Retailer Donates to 80 Nonprofits (and counting!) in 2011

(OSHKOSH, Wis.) – Promotional products retailer, 4imprint, donated in-kind to 47 nonprofit organizations and charities throughout the U.S. and Canada in the third quarter of 2011 as part of its one by one™ philanthropic giving program. These donations come in addition to the 113 donations already made in the first and second quarters of this year.

“These nonprofit organizations and charities do such wonderful work to make the world a better place,” explains Kevin Lyons-Tarr, president of 4imprint. “They are a humbling inspiration to us all. The one by one program is the least we can do to thank them for the difference they make each day. We look forward to partnering with many more nonprofits to do the same in the months ahead.”

The one by one program aims to help deserving nonprofits increase awareness for their organizations, reach new audiences, promote events, thank supporters and more through the use of promotional products. 4imprint has donated $80,000 worth of products to nonprofits in 2011 and more than $680,000 since the one by one program first launched in 2006.

Selected program applicants receive a $500 in-kind donation of promotional products. The program also offers a donation of free product samples to charitable organizations that may have applied but did not receive a one by one grant. So far this year, 4imprint has donated free product samples to more than 900 organizations.

4imprint is now accepting applications for the fourth quarter of its 2011 one by one program online at http://onebyone.4imprint.com. Any 501(c) 3 organization, registered Canadian charity, school or religious organization is encouraged to apply. Interested organizations are asked that applications be submitted a minimum of two (2) months before items will be needed for use. This allows time for applications to be processed and products to be delivered in time for scheduled events.

Third quarter 2011 one by one™ recipients include:

Alachua Co. Medical Society Foundation (We Care) – Gainesville, Fla.
Area Churches Together Serving (ACTS) – Aiken, S.C.
Arthritis Foundation – Charlottesville, Va.
Autism Resource Centre – Regina, Saskatchewan
Beautiful Kids Nonprofit Organization – Newport News, Va.
Big Brothers Big Sisters of East Tennessee – Knoxville, Tenn.
Black Hills FCU Charitable Fund – Rapid City, S.D.
Bottles N Bottoms, Inc. – Charlotte, N.C.
Canadian Association for Familial Ataxias (CAFA) – Montreal, Quebec
Child and Family Support Center of Cache County – Logan, Utah
Children’s Organ Transplant Association (COTA) – Highland, N.Y.
Commission on Missing & Exploited Children (COMEC) – Memphis, Tenn.
Community Health and Men’s Promotion Summit – Atlanta, Ga.
Dravet Syndrome Foundation – Monroe, Conn.
Dystonia Medical Research Foundation (DMRF) – Chicago, Ill.
Early Alert Canines – Concord, Calif.
Food Assistance, Inc. – Greensboro, N.C.
Greater Hope Foundation-LA Office – Los Angeles, Calif.
Gridiron Heroes – Schertz, Texas
Hunters Helping Soldiers – Blairsville, Penn.
Jonnie’s Angels Foundation – Chicago, Ill.
Junior Auxiliary of Crittenden County – Marion, Ark.
Moores UCSD Cancer Center / The ENERGY Trial – La Jolla, Calif.
Muscular Dystrophy Association (MDA) – Chattanooga, Tenn.
Muscular Dystrophy Canada – Toronto, Ontario
New Directions Program – San Jose, Calif.
Ocean Discovery Institute – San Diego, Calif.
Oral Health Kansas – Topeka, Kan.
Ovarian Cancer Canada – Georgetown, Ontario
Plainfield Area YMCA – Plainfield, N.J.
Poi Dogs & Popoki – Kapolei, Hawaii
Polk Soil and Water Conservation District – Dallas, Ore.
Progressive Community Health Centers – Milwaukee, Wisc.
Rotary Club of Windsor (1918) – Windsor, Ontario
Safe Homes of Orange County – Newburgh, N.Y.
Safe Journey – Fairport, N.Y.
Science With a Mission, Inc. – Sharon, Mass.
Second Chance Center for Animals – Flagstaff, Ariz.
Sisters Network Inc Milwaukee Affiliate – Milwaukee, Wisc.
Stitchin’ Heaven – Quitman, Texas
Tanana Chiefs Conference – Fairbanks, Alaska
Texas Neurofibromatosis Foundation – Dallas, Texas
The Charleston Patriot Challenge – Eutawville, S.C.
Tuberous Sclerosis Alliance – Buford, Ga.
United Way of Otero County (UWOC) – Alamogordo, N.M.
Wired Safety – Wycoff, N.J.
WITNESS – Brooklyn, N.Y.

About 4imprint’s one by one™ program
one by one™ is the charitable giving program of 4imprint. Now in its fifth year, 4imprint’s one by one™ program supports nonprofits with IRS-approved 501(c)3 status or Canadian-registered charities, religious organizations and accredited schools. Since the program began, the promotional products retailer has awarded nearly a half-million dollars in promotional products grants to nonprofit organizations.

About 4imprint
4imprint is part of 4imprint Group, Plc, a publicly traded company on the London Stock Exchange, and serves more than 100,000 businesses with its innovative promotional items throughout the United States, Canada, United Kingdom and Ireland. Its product offerings include corporate gifts, personalized gifts, custom shirts, promotional pens, travel mugs, tote bags, water bottles, Post-it Notes, custom calendars and much more. For additional information, log on to www.4imprint.com.

2012 Wildlife Calendar From the Photographer’s Perspective

NOTE:  Hi, Kevin here…below is a  guest post from John, a teammate of my here at the office. It’s a post about a project he and I both love:

Making Life Difficult For Our Company President

I’m John Van Den Brandt, a National Account manager at 4imprint. You may also know me as our wildlife photographer. My wildlife images have been featured in the 4imprint exclusive Wildlife Calendar for the past five years.

As a wildlife photographer, it’s my goal to make life difficult for our company president, Kevin Lyons-Tarr. You see, every May, Kevin joins our art director and a few graphic artists in pouring over scores of my wildlife images to narrow their favorites down to just twelve for next year’s calendar. My objective is to make that task as tough as possible.

From the far reaches of North America to the grasslands of Africa, my images are the product of hundreds of hours in the field, not a few days at a game farm photographing trained animal models. (Ever wonder why that bear in some calendars looks like its fur was just shampooed and blow-dried?) Instead, I seek to capture remarkable moments in the natural world that will elicit a gasp from the review team and delight our customers when they turn the calendar page each month. Here are the 2012 calendar images:

We feature those images in a calendar that is a cut above the ordinary. Saddle stitching (no spiral), larger size and premium grade paper (25% heavier) make this an art-quality calendar that we’re all proud of.  Check it out and let me know what you think.

Meanwhile, I’ll be out in the field, capturing photos that will give Kevin a headache next May.

 

Hope Floats – Kayak for a Cure Keeps Up The Fight

Kayak for a Cure is a fantastic non-profit that raises money for cancer research and support. The organization was founded by a group of friends (led by Mark Starkey) in Vancouver, BC in 2006 to “have an excuse to have a great day in the outdoors with some amazing people, and be part of the solution: fund the research that leads to cures for all types of cancers”.

Early on Mark approached us about lending a hand with support and promotional products to raise awareness - and now, 6 years later the organization just keeps getting stronger. The Vancouver event (there are now events in several cities) this year raised nearly $50k and every single kayak they could get their hands on was in the water raising money.

Look for some pictures from the event in one of our upcoming catalogues. In the meantime, I love this group shot that Dennis (one of our photographers here) took.

It’s a great image of  a group of amazing people having a great day in the outdoors – and being part of the solution.

2011 SHRM Conference Keeps Us Hopping

Julie, Crystal and John from our team are working our booth at the 2011 SHRM Conference and Expo (booth 2952). SHRM (Society for Human Resource Management) is a fantastic organization and the show is always a big hit. Each year we have a different promotional tote bags to give away (here’s a link to the one for this year) – and as you can tell from the photo below, we go through a bunch of them!

Treat Locals to a Great Staycation with Tropical Community Events

 

Ever notice how often friends and coworker feel more stressed returning from vacation than when they left? Do fuel costs and lost-bag fiascoes take the fun out of traveling? Are there under-utilized attractions and organizations in your community that could use some exposure?

Here’s an idea: Why not target the growing number of households opting to stay local rather than travel to far-off vacation spots! The “staycation” concept (staying close to home for vacation) can be the perfect on-trend spin for chambers of commerce, non-profits, churches, or any community group to promote local summer events and businesses.

Community staycation events can last a weekend, a week, or all summer long and may feature flea markets, live music, run/walk fundraisers, or a even a special passport of little-known attractions right in your city’s backyard (with a prize for the most “stamped” staycationers!). These fun community events are cropping up all over, from Schaumburg, IL, to Montgomery, AL, and even across the pond in Northern Ireland !

Kick off your local staycation event with fanfare using tropical-theme promotional products to increase awareness and excitement. No one could miss a bright Hawaiian-style camp shirt on influential business owners or city administrators. The Tropical Print Camp Shirt does the trick with 8 bold pattern options and your own custom embroidery!

Tropical Print Camp Shirt

Build hype and spread the word about upcoming staycation events at your local farmers’ market, library, or pool with full-color reusable bags featuring a relaxing beach scene. These breezy beauties come in handy instantly to hold fresh produce, flowers, books and pool gear. Enclose a community calendar, leaflet, or events schedule inside for easy reference!

Beach Scene Tote Bag

Bring the feeling of a tropical escape (or any other theme!) with classic, low-cost promotional magnets, pencils, signs, t-shirts and more by adding your own custom graphics in full color! Beachy and bright logo designs will be the talk of the town in no time!

It’s time to discover the hidden gems, local attractions, and new friends right there in your community. And you won’t lose your luggage, GUARANTEED!

Get inspired for your community’s staycation events with even more summery ideas from our Beach, Boat & BBQ or Recreation & Parks collections!

Introducing Brand-New Women’s Promotional Apparel Styles

Women’s imprinted apparel has come a long way since the days of unisex uniforms and plain catch-all colors. Today, our selection of ladies’ logo’d apparel is growing rapidly and expanding style-wise.

We recently added maternity apparel, so moms-to-be need not be exempt from quality and comfort while they’re expecting.

 

Aside from the standard polo or button-down shirt, we also have fashion-forward styles to suit your modern dress code, especially if your branding is focused in a more trendsetting and unique direction. For example, this Soybu tunic features raw edges, a stretchy quality and a casual flowy style. The unique cotton/bamboo/soy/spandex material mixture makes a statement in itself!

Performance-wear has had some surprising advances in the last few years. Check out this sweet ladies’ polo. It practically needs bullet points to list all the features! The anti-static, antibacterial, moisture-wicking and UV-blocking qualities suit your unique outdoor or highly active working conditions.

Whether you’re looking for work uniforms, race-day shirts, or team-wear, we have something for your ladies and gentlemen!

Walking Trail Ribbon Cutting Provides Another Path to Wellness

Friday we held a ribbon cutting ceremony for a walking trail we put in at our distribution center.  The team did a great job pulling it together. It’s a 1/2 mile ‘groomed’ trail that’s perfect for getting some fitness time in over lunch or before or after work.  Folks can count the time they put in on the trail for points in our ‘Fit 4 Life’ wellness program, and best of all you you can see people spending quality time together with colleagues enjoying the outdoors. The ribbon cutting included imprinted pedometers (of course!) so everyone can keep track of their progress.